To cope with our rapid growth, we are looking
for high caliber individual for the following position.
EXECUTIVE SECRETARY
If
you're a great organizer with strong administration skills and a flair for
leading and motivating teams, then a career in office management could be for
you
As
an Executive Secretary, you will be responsible for providing administrative
and secretarial support to the Assistant General Manager-Sales Operations to
ensure an efficient operation and facilitate the smooth running of the sales
operations. This includes the organizing of people, information, and other
resources. You must make sure that relevant records are up to date and that all
administrative processes work effectively.
Responsibilities
- Use a range of office computer
software, including email, spreadsheets, and databases, to ensure the
efficient running of the office
- Manage online and paper filing
systems
- Develop and implement new
administrative systems, such as record management
- Record office expenditure and manage
the budget
- Organize weekly meetings with
operations management staff members that include the preparation of agenda
and taking minutes
- Write reports for senior
management and deliver presentations
- Coordinating the signing of
documents to be submitted to the Corporate Office
- Preparation of procurement and
trading contracts, follow up with sales operations department for
variation of business terms and conditions
- Coordinating the legal
documentation flows with relevant departments and liaising with the company
appointed lawyers.
Requirements:
- Excellent organizational,
reporting and time management skills
- Knowledge of Microsoft Office
Suite (Word, PowerPoint, Excel) and other commonly used office packages
- The ability to prioritizes tasks
and work under pressure
- Excellent interpersonal, oral and
written communication skills
- Excellent command of written and
spoken in English & Chinese
- Attention to details and able to
handle all ad-hoc assignments
- Flexibility and adaptability to
changing workloads
- A problem-solving approach to work
We offer competitive remuneration package to
the right candidate, including meal allowance, double pay, year-end bonus and
medical insurance.
Interested parties, please send detailed
resume in WORD format with present and expected salary via e-mail
to hr.recruit@newyaohan.com
(Personal data collected will be used for
recruitment purpose only)